Our Staff

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Hon. The Minister	Mrs. L. A. Sujatha Wijesinghe The Secretary

Advisory Committee of the Ministry

Divisions

01. Administration Division

Responsibilities & Duties

1.  Maintaining the daily mail 
2. Administration & Maintenance of vehicles of the Ministry 
3. Disciplinary Actions
4. Recruitment, confirmation, promotion and retirement related activities of departmental posts
5. Maintenance of personal files of all officers of the Ministry, Veterinary surgeons and livestock Officers (Promotions, Efficiency Bar Examinations, Retirements, Preparation of Pensions, Preparation of Salary Transformations and all other Establishment Affairs
6. Preparing the Annual Administration Report
7. Carrying out the establishment affairs of all the officers of the Department of Animal Production and Health via the Ministry
8. Carrying out the establishment affairs of all the officers of the Department of Agriculture - CP via the Ministry
9. Carrying out the establishment affairs of all the officers of the Irrigation Department - CP through the Ministry
10. Performing activities related to evaluating / quantifying the annual performance of the officers of the Ministry and the staff officers of the departments under the Ministry and preparing the annual performance plan
11. Maintaining Cadre Information
12. Duties relevant to the Right to Information Act
13. Proper maintenance of the Record Room
14. Matters related to the preparation of Statutes
15. Matters related to all water, electricity and assessment bills of the Ministry
16. Preparing Cabinet Papers
17. Maintaining information regarding Lands under the Ministry 
18. Carrying out duties related to the assignment of duties to all the officers of the Ministry
19. Taking actions regarding letters submitted through the Hon. Governor, Chief Secretary
20. Matters related to Academic and Foreign Leave
21. Matters related to Loans of Government Officers
22. Performing duties related to local and foreign training
23. Performing duties related to duty free vehicle import licenses
24. Performing election related duties
25. Performing duties related to the Chief Minister's Fund
26. Maintenance of fingerprint machine and performing duties related to arrival / departure and leave of officers
27. Performing duties related to the productivity program

Staff Office in charge

02. Accounts Division

Responsibilities & Duties.

1. පTo activate the accounting practices in accordance with the accepted accounting principles and to assist the departments in this regard, to conduct regular inspections to update the accounting activities of the departments.
2. Payment of salaries, travel expenses, holiday salaries and overtime allowances to evaluate and encourage the human resource service of the Ministry
3. Preparation of annual budget for financing to achieve the long term and short term objectives of the Ministry and allocation of funds for projects funded by the departments and mobilization of required funds, timely settlement of payments made.
4. Carrying out the day to day normal office activities of the Ministry, proper maintenance of necessary financial facilities, buildings, machinery, equipment and vehicles, repairing and asset management of all assets and conducting annual inventory surveys and regulating disposal activities.
5. Arrangements have been made to settle all expenses properly in accordance with the Code of Financial rules Institutions Code and the relevant Circulars.
6. To plan, organize all procurement activities in accordance with the procurement guidelines and to provide necessary co-operation for the procurement of the departments functioning under the Ministry
7. Preparation, maintenance and improvement of accounting information in an electronic template to facilitate the transaction
8. Accurate forecasting of receipts and payments to reduce cash balance, submission of financial information to the Treasury through the essence of monthly accounts, preparation of bank consolidation statement
9. Evaluating and reviewing the results through the preparation of Annual Allocation Account and Advance Account
10. Implementing a robust internal audit program to reduce audit queries posed by the Government Audit Division and the Provincial Audit Division, and conduct inspections on the quality of documents available through the Departments.

Staff Office in charge

03. Planning & Monitoring Division

Responsibilities & Duties

1. Preparation of long term ,medium term and short term development strategies and capital development plans for the departments and divisions in the ministry
2. Guiding and instructing the departments and divisions to prepare the development plans
3. Preparation of Annual Provincial Needs and Annual Development Plans  according to the guidelines and recommendations of the Finance Commission
4. Implementation and regulation of the approved Annual Development Plan for the provincial council funds
5. Follow up, monitoring the progress and evaluating the projects implemented under the Annual Development Plan.
6. Planning , Implementing , Regulating and Evaluating the projects for the allocation received by  funding sources other than the provincial Council funds
7. Monitoring and evaluation of integrated development activities conducted at district level by district administration through the District Coordinating Committees (DCC)
8. Making the necessary coordination at Budget Speech at the provincial council and  consulting committee of the ministry
9. Adopting the ministry to the e-government policy by improving the internet facilities
10. Making the necessary interventions and coordination to implement the national level projects in order to achieve the goals and targets of the national agriculture and other relevant policies
11. Making necessary coordination and monitoring the progress of projects conducted in the province by the hon. Governor, board of ministers and chief secretary
12. Supporting the programmes conducted to improve the productivity of the ministry

Staff Office in charge